Please proof your letter…

This is a letter that I received today.  It is not a joke.  It is a real letter.    It is from a pool contractor we contacted recently.  I will not give the contractor’s name for their privacy and dignity but I will tell you that I am saddened that this is what is coming out of our schools these days.  I will type the letter as it was sent to me and put my commentary in parentheses.  Enjoy!

HELLO RICKY, (My name is Jenifer NOT Ricky and why are you yelling at me?)

WE HAD MEET YOU AT THE NEW MEXICO STATE FAIR, WHERE WE EXHIT OUR POOLS AND TUBS.  (We saw their van and called.  Did not meet them at the fair) 
WE HOPE YOUR ENJOYING YOUR SUMMER.  WE WOULD LIKE YOU TO ENJOY IT A LOT MORE.  JUST IMAGIN YOU AND YOUR FAMILY ON THE HOT SUMMER DAYS COOLING OFF, YOU KIDS WILL HAVE PLENTY TO DO WHEN YOU HAVE A POOL.  VACATION AT HOME SAVES THE COST ON TRAVLING FOR MANY YEARS TO COME. (Misspelled words, incorrect grammar used i.e. your instead of you’re)

WE HAVE ENCLOSED OUR BASIC PRICE LIST AND WE WILL BE HAPPY TO VISIT YOUR HOME FOR YOUR FREE YARD SUVERY.  WE ARE HAPPY TO ANSWER ANY QUESTIONS ON THE PHONE, TO CALL US DAIL (XXX) XXX-XXXX,  WE WOULD BE HAPPY TO SPEAK WITH YOU. (I won’t be dialing or dailing this company any time soon except to offer my proofreading services, and don’t even get me started on comma usage and sentence structure!)

THANK YOU,

XYZ POOL COMPANY

IF YOU HAVE A POOL ALREADY WE TEST YOUR WATER FREE
BRING IN THIS LETTER AND RECIVE A 20% DISCOUNT ON WATER CARE PRODUCTS AND TOYS.

 As a consumer I am unwilling to put my trust in a company that cannot even draft a coherent sentence, especially if that company will be responsible for math computations and electrical and plumbing work on my property.  I am going to correct this letter and send it along with the original and offer my VA services to them.  I hope everyone reading this do your part to make sure that you are representing yourself and your company in the very best and most professional light possible.  Your reputation depends on it!

After reading this I’ve decided to start a blog series on putting forth a professional image.  This will be a multi-part series and will address everything from writing etiquette to using templates and everything in between.  If you are interested in seeing this series please check back to this blog later or sign up for email reminders.  I’d be glad to let you know when I’ve posted something new. 

If you’ve received a letter like this and would like to share it on my blog please email it to me at Jenifer@SupportMyOffice.com . Thank you for reading my blog.